The Common Account
Contributions tracked per owner, bills you can see coming, and a year that closes properly instead of trailing into the next one.
A shared account with money in it, and a record of every dollar that went in and out.The moment a group opens a joint account, a new question appears: has everyone actually paid this month? Answering it should not require anyone to log into a bank and read a statement aloud.
Everyone puts in their share. Everyone can see that everyone did.
Contributions, tracked and confirmed per owner
The moment a group opens a joint account, a new question appears: has everyone actually paid this month? Answering it should not require anyone to log into a bank and read a statement aloud.
Set a contribution schedule: how much, how often, who's included. The product generates each period's dues per owner and tracks them from due to submitted to confirmed. An owner submits their payment, and a finance admin confirms it landed. Contributions can be declined with a reason, discussed in a comment thread, and reverted if something was recorded in error. Nothing is deleted; corrections leave a trail.
The bills you know are coming, before they arrive.
Planned bills and payment history
Insurance, taxes, the plowing contract, the dock inspection. They're predictable, and they're also exactly the things that produce a scramble when nobody was watching the calendar.
Record the bills the property expects, with amounts and timing, and see them against what the account actually holds. Payments are recorded against the bill they settle, producing a full history of what was paid, when, and from where. The question “can we afford the new dock this year?” becomes a thing you can look at rather than a thing you argue about.
What's in the account, and how it got there.
Deposits and the account balance
Balance alone doesn't build trust. Provenance does. Every deposit is attributable, so the number in the account is a number with a history.
Record deposits into the common account, including contributions and any other inflow. Balance is derived from the recorded movements rather than typed in, so it can't drift away from reality. Anything recorded in error is voided rather than deleted, leaving the correction visible.
Close out the year and start the next one square.
Annual True-Up
At the end of a year, contributions and actual spending never match exactly. The True-Up reconciles them into a statement each owner can read, agree with, and act on.
Generate a statement showing what each owner contributed, what the property actually spent, and the difference: a refund owed, or a shortfall to make up. The statement can be amended when something surfaces after the fact, and every amendment is recorded rather than overwriting the original. When the group settles, the settlement is recorded against the statement. It's the annual moment that turns a shared account from an ongoing source of uncertainty into a closed book.
Where the money went, by category, over time.
Reports
The reports answer the questions that come up at the one meeting a year the group actually has: what did we spend it on, is it going up, and is everyone current.
Spend by category, contribution history per owner, and fund balance over time. Generated from the ledger rather than maintained separately, so they can't fall out of date. On a plan where some of the underlying data isn't included, the report degrades honestly. It tells you what it's covering rather than showing a chart with silent gaps.